A Remote Design Sprint Breakthrough

Recently, Moneythink Product Designer Jeanmarie Levy spearheaded a virtual design sprint – a feat which included organizing colleagues in three different time zones and several countries. The goal of the sprint was to improve the DecidED Advisor Dashboard and promote a more collaborative creative design space. 

Design sprints help make DecidED more user-friendly. Traditionally, these events take place in person; however, to increase accessibility, Jeanmarie organized this virtual version to ensure everyone had a seat at the table.

We are excited to share Jeanmarie’s story and process with you, and highlight how we’re already improving DecidED. As a nimble fintech non-profit, we believe in empowering our team to explore cutting-edge approaches to improve the lives of everyone who uses DecidED. 

(Jeanmarie was interviewed by our Communications and Marketing Consultant, Melissa Ramos. Our interview has been edited for clarity.)

Our Q&A With Jeanmarie

Melissa Ramos: Thanks for meeting to talk about your most recent design sprint! Tell us about your background and how you found yourself at Moneythink.

Jeanmarie Levy: My name is Jeanmarie and I serve as the Product Designer here at Moneythink. I am most excited about this work because the organization’s mission directly aligns with my core values of promoting access, retention and advocacy for first generation students. I myself identify as first-gen. Also, I am a former educator. I saw oftentimes where students would fall through the cracks of the college application process. Moneythink’s overall goal of reducing student debt is truly exciting for me. I have always been passionate about service and nonprofit organizations and how technology can improve people’s lives.

Melissa: It seems like your career and life experiences have helped you create a better informed product with DecidED, because you have a holistic understanding of the type of person this product serves.

Jeanmarie: Absolutely.

Melissa: Switching gears, can you explain the idea behind a design sprint? 

Jeanmarie: The idea for design sprints is a forward-thinking concept, where essentially, a team has a certain number of days to meet specific goals. These days are fully devoted to improving a product or design. Sprints bring teams together for cross collaboration, since it is beneficial for organizations to collectively come up with ideas together, instead of putting all the pressure on individuals to make big decisions. Design sprints allow us to do deep creative work around a specific problem, using our brains fully for this purpose.

Moneythink: How do you feel design sprints help Moneythink improve DecidED?

Jeanmarie: Design sprints help inform our product because we make time to take a step back and view the problems we are tackling more holistically. Design sprints give us the opportunity to empathize with users. We pride ourselves on being an equity centered organization, and we are constantly thinking about our users as a result. In this recent design sprint, we wanted to take things to the next level, so we brought in all of our teams – engineers, the development team, the partnership team, everyone. Design sprints help our product, our organization and employees better understand why we do what we do.

Melissa: Can you talk about human centered design factors into design sprints at Moneythink?

Jeanmarie: We strive to do human centered design and more so, equity centered design. Human centered design means the user is at the center of all decisions, but equity centered design invites users directly into the conversation. Equity centered design gives users the agency to make these bigger decisions with our product improvements. This is how we ended up on this particular design sprint topic: trying to improve our Advisor Dashboard. We made improvements based on real time advisor feedback.

Melissa: How did this fully remote design sprint differ from a traditional design sprint? 

Jeanmarie: Improving the Advisor Dashboard was a big challenge. We knew we needed a diverse team in order to make this happen – and I want to shout out Ben May (our API Product Manager) for helping me think outside of the box with this design sprint.

We involved our engineers because they are our product experts. They help to build this product every day. They’re all located in different countries. Our engineers are contractors, and we as an organization strive for them to have full ownership of this product. We are cognizant of the fact that we are an American organization working with contractors outside of the US. My biggest goal was to make sure our engineers felt included and that their expertise was highlighted. It was very impactful to have all of our engineers there, some of whom have been working on DecidED from the beginning.

Our goals going into the design sprint were composed of two parts. We wanted a solution for Advisor Dashboard improvement, but we also wanted to build this inspiring and collaborative team where everyone felt they had a voice. As a result of this design sprint, we have seen an increase in morale and trust, and overall positivity among all of us. The feedback was that it was awesome to have all teams cross collaborate and learn more about what our users go through.

Melissa: As the architect of this design sprint, what do you feel were the key takeaways?

Jeanmarie: Our advisors and educators have such a challenging and overwhelming role since they are trying to advocate against so much bureaucracy. Currently, our tool does a lot but not in a simple way. With new improvements, we are scaling everything back to make our advisors’ lives easier. 

Another big takeaway is the idea that cross collaboration among diverse thinkers and people is truly the way to solve big problems. When we work in silos, it’s an echo chamber. When you hear from another person, in another country, or with a different experience, it brings up a lot that hasn’t come up before. Giving people ownership helped reinvigorate a sense that there is a lot of power and capacity in the human brain – especially when we provide safe spaces. Now I have a solution for this design, but that’s because of our collaboration. I wouldn’t have been able to do this alone. It’s a big reminder that community always needs to be at the center of our work. 

Communal work is of critical importance to so many things. I think that we hit the biggest goal which was to make sure that the design sprint team felt heard, empowered, and seen. I wanted the team to feel this was a good use of their time. Some feedback I got from folks was that this space equalized all of us and our voices.

Melissa: What improvements will come to DecidED now that you have completed this particular sprint?

Jeanmarie: Lots! We already built a prototype and tested it with a long-time DecidED user. This particular educator commented that the improvements are lightyears ahead of our current dashboard. As a former educator, I keep in mind that when we design products we also need to teach users how to use this new product. I was happy to hear that this educator felt the improvements aligned seamlessly into his current work flow; it didn’t create extra steps, and it improved his work experience.

Our improvements will lead to clear, actionable steps that educators can take with students. We know the new way the tool will look will make this seamless and will help advisors in the long run.

Melissa: Very exciting that the improvements are already well received. We look forward to launching the new and improved dashboard soon! 

Interested in learning more about design sprints? Check out our resources below.

What’s a design sprint and why is it important?

The Design Sprint

And learn more about Jeanmarie and the rest of our team by visiting our Team & Board page. 

The Other Side of College Success: Advisor Resources for Data-Driven Conversations

Helping college advisors make data-driven decisions

A recent survey found that over half of Black and Hispanic/Latinx parents of high school students are reporting changes in their child’s post high-school plans, compared to 43% for white parents. Those changes include deferring a year when colleges allow it, or changing decisions on which college to go to. The same survey found that less than half of students plan to go to a four-year college, which is down from 7% only a month ago. If you were wondering if it makes sense for students to go to an all-online college in the fall, consider a recent survey that shows 33% of high school seniors would rather defer or cancel admittance.

Why Moneythink cares about this issue

Moneythink’s mission is to dramatically increase the number of historically underrepresented students graduating with postsecondary degrees while carrying little to no financial burden.

A core focus of our work—and why our agile, student-first team is so committed to our model—is to help students and their families understand the intersection between affordability and overall fit as early as possible in the college search process. With our technology, content, and senior financial aid advisor brainpower, we help students determine which schools offer the best VALUE and understand how to pay for it responsibly, setting them up for success. At Moneythink, success is not as simple as students completing their college path with a degree, though that is a tremendous part of it and a huge enough barrier by itself. We believe that success goes beyond students’ college years and should be defined by the completion of a degree without the unnecessary financial stressors that plague millions of low-income and first-generation students.

Since our inception in 2008, Moneythink has been a leader in financial capability for traditionally under-served youth. Along the way, we have mentored 32,000+ HS seniors and college students nationwide using our proprietary financial capability curricula — garnering accolades along the way, such as the White House Champions of Change Award.

Our outcomes show that we’re making an impact; and our work wouldn’t be possible without our partners. We have relied on a diverse set of college access nonprofits, public schools, and social-benefit collaborations to support our students’ journeys. For example, recent webinars with and insights from partners like Richmond PromiseScholarMatch, and Taco Bell’s Live Más Scholars reinforce and remind us that there’s still much for us to learn. And much more for all of us to do.

“It is clear this type of support is needed and wanted by our students…Highlighting key areas that may be overlooked daylights the complexities of financial aid, which is a necessary starting point to engage students…and support them in making an educated decision.

Richmond Promise

Moneythink emphasizes the costs [for students and families], as opposed to the estimated bill, and a healthy caution around Parent PLUS loans.

ScholarMatch
college student dabbing with diploma

What you can do now to support the Class of 2020 and transfer students

Because of our direct experience coaching students through financial decision making, along with paying attention to the landscape, we are here to offer relevant, timely information and resources to the field through capacity-building webinars, public content, and more to support #LessDebtMoreDegrees across the country.

Here are some answers to questions you may be asking.

Q: My student still doesn’t have all the information she needs to compare awards apples to apples. What can she do right now?

  • TuitionFit is one of the really great, accessible resources. They will help your student compare real financial aid offers and actual college prices by sorting through thousands of financial aid award offers shared by prior year users.

Q: My student seems like he’s eligible to get his deposit fees waived but it’s unclear how he can request a waiver at his college. What are his options?

  • You can use the NACAC Enrollment Deposit Fee Waiver if your student is experiencing significant financial hardship. A supplemental document outlines additional ways that you can advocate for him to get the support he needs.

Q: My student has the circumstances to appeal their financial aid package but we don’t know how to submit a strong appeal. Where can we go?

  • To request a change to your student’s college financial aid package, SwiftStudent can help you write a financial aid appeal letter for free with customizable templates.

Q: Should I support my students in deferring admission?

  • Money is going to be top of mind for students and their families when making the decision to go or not to go this fall. You will need to guide your students on a case-by-case basis depending on their college acceptances, financial aid award letters, and strength of the match. Only the college will have instructions on whether they accept deferment and under which circumstances so check with them first via online, by email, and by phone if needed.

Q: Where do I go for the latest information from my student’s college on their plans for the fall?

  • Colleges like Oregon State University are giving their admitted students the opportunity to tell the college what their plans are while making their responses “completely non-binding” through surveys.
  • The California State University (CSU) Chancellor’s Office gave students and staff some sense of what to expect this fall, announcing that “the planning framework for all 23 CSU campuses will be virtual instruction with very limited exceptions that meet rigorous and extensive safety and training requirements and are approved by the Chancellor’s Office as well as public health.”
  • There’s still room for differences across campuses and systems because of where colleges are located and how they’re affected by COVID-19. Students should check their emails regularly and sign into their college portals where they have access.
students raising hands in a classroom

How Moneythink supports YOU so you can support your students

Our college affordability tool, DecidED, scheduled for release this fall, brings transparency to the affordability options of students’ college choices. Especially as college costs, gift aid, and gap financial comparisons lack clarity, our tool has been developed to help you to better support strong enrollment decisions with the necessary financial data and relevant fit factors at hand — completely removing the guesswork out of college affordability. DecidED enables you to have even more productive and guided conversations with students about the tradeoffs of college options by:

  • Comparing true apples-to-apples affordability levels, quality, and fit across multiple college options;
  • Considering how graduation rate and future salaries outcomes might influence a students’ enrollment decision;
  • Enabling you to better support holistic and informed enrollment decisions grounded in an accurate and complete understanding of college costs;
  • Supporting your students in creating an action-oriented financial plan to responsibly pay for their first year of college, mitigating the chances of attrition or pausing out.

Do you like to use College Navigator for college profile information? DecidED’s college data comes from the same source. Want to get a head start on your financial aid planning curriculum and strategy for the Class of 2021?

It’s critical that we support the Class of 2020 through the transactional and social-emotional benchmarks of their college journey. This includes double-checking their financial aid, following up on appeals, active listening and affirmation, and coming up with backup plans together as needed.

As you think of ways to support your future college-aspiring students, let Moneythink help by giving you and your students the information they need. Together, let’s ensure that students are equipped and prepared to enter college without the unnecessary financial challenges that detract from focusing on personal growth and academic success.

Supporting Students Through COVID-19 Towards College and Career

college grad student watches ceremony

Things are changing in real time as colleges decide whether they will serve students on campus or virtually this coming fall. Likewise, students are considering a range of issues such as how far from home they can realistically go, if they need to work sooner than later, and if college expenses are even wise right now. As allies and college financial advisors, our intention is to ensure that all students have the tools and resources they need to make informed and affordable college decisions - ultimately helping them reach their college and career goals. As such, it’s important we know the circumstances students face if we are to strike the balance between giving expert guidance and affirmation as they make this important decision in their young lives.

According to the 2020 Indicators of Higher Education Equity in the United States report, for every 100 low-income and first-generation dependent students entering college, only 26 will have earned a bachelor’s degree six years later compared with 69 of students who are not low-income and first-generation. While more low-income students are attending college, fewer students are graduating on time. 

Enrolling in a college with sustainable financial planning is critical for student success — both in college and beyond. Deciding what college to attend, however, is rife with financial risk. Colleges may offer a student dramatically different financial packages, but full cost information can be difficult to obtain, hard to compare, and challenging to interpret. 

Why is financial aid so difficult?

frustrated student covering face with book

In our Financial Need and Ownership Report, we reveal two driving factors of students’ financial vulnerability based on our interviews:

  1. Unmet Need – the amount that is left to be paid after financial aid is awarded (not including loans). 
  2. A Sense of Ownership – students who view themselves as responsible for their financial situation have an internal sense of ownership over their financial situation.

Unmet need is rarely clear. Award letters are difficult for students, families, and academic counselors to interpret. Because of this: 

  • The nation’s $1.6 trillion in student debt is fueled by opaque pricing in higher education.
  • Only 1-5% of 4-year colleges are considered affordable for first-generation and low-income freshmen, each year.
  • 70% of college dropouts leave school due to pressing financial concerns.
  • Pell grant recipients, most of whom have family incomes under $40,000, are 5x more likely to end up in default as their higher income peers.
  • First-generation students are more likely to end up in default than students whose parents had attended college. 
  • African-American students are more likely to default on their loans than students of other races and ethnicities. 
  • And, while 60% of white students borrow money, 87% of minorities borrow to attend college.

This issue is not a partisan one. According to Senator Lamar Alexander on NPR, “We consistently hear from students, parents, and administrators that students looking for federal financial aid to go to college need a much simpler system for the $30 billion in grants, roughly $100 billion in new loans, and the repayment plans for those loans.”

Unfortunately, it’s widely acknowledged that award letters are a major source of the inequity, confusion, and misinterpretation. Here are the Seven Financial Aid Award Letter “Don’t’s” that we’ve identified since 2008:

  1. Include confusing jargon and terminology.
  2. Omit the complete cost of attendance.
  3. Fail to differentiate types of aid.
  4. Mislead packaging of parent plus loans.
  5. Provide vague definitions of work study.
  6. Show inconsistent bottom line calculations.
  7. Do not provide clear next steps. 

In the article The Financial Aid Conundrum, we see that this issue affects all students, but disproportionately for low-income students of color who tend to have a lower sense of ownership. When students lack basic financial literacy skills, they make decisions that are based more on the influences of others than their own needs, and more fueled by opinions rather than critical information.

silhouette of a woman with her fist in the air

Moneythink is on the case

Since our inception in 2008, Moneythink has been a leader in financial capability for traditionally under-served youth. From 2008-2016, we mentored 30,000 HS students nationwide using our proprietary financial capability curricula — garnering accolades along the way, such as the White House Champions of Change Award.

Beginning in 2016, after years of work in financial literacy mentorship, we honed in on one of the most decisive moments in a young person’s life: enrolling and graduating from college with minimal financial burden. With an acute understanding of the obstacles, it was clear that a successful Moneythink program could support the development of youth-focused financial empowerment habits through virtual college financial advising, while also impacting long-term behavioral change and economic status. Between 2017-2019, we provided financial college coaching to over 2,500 students in Illinois and California.

Along the way, it became clear that we could  support the field as content experts focused on providing objective financial aid coaching. We convene advisors and organizations already doing great work and optimize their financial aid coaching with our tools, content, and training. 

In my interview with Next Gen Personal Finance Co-Founder Tim Ranzetta of the “Tim Talks To…” Podcast, I remind the field:

“It’s not because there isn’t a standard format. The Department of Education has suggested a financial aid award template to help clarify and systematize the information across different colleges. But it’s really up to colleges to decide how to format the information, the language they use. And we’re really seeing a lot of variance between college financial aid award letters.”

We know that students, families, and educators need to have tools at their fingertips to make sense of the information they can get, in whatever format it’s in, to make a truly informed choice that keeps student goals at the center.

This is where Moneythink’s new affordability tool, DecidED, comes in. 

Student with backpack and headphones smiling on a busy street

What Moneythink’s DecidED can do for YOU and Your Students

Our tool, DecidED, completely removes the guesswork out of college affordability for students and their families, as well as empowers counselors and advisors in the space. Moneythink’s tool, DecidED, scheduled for full release in the fall, 2020: .

  • Helps students make a holistic college enrollment decision informed by an accurate understanding of the cost of their college options.  
  • Provides focused, action-oriented, personalized content that helps students, families, and advisors make well informed enrollment decisions based on clear guidelines and methodology.
  • Helps schools, districts, and college access organizations extend the reach and impact of services by scaling financial aid literacy and action-enabling tools with technology and reporting.

DecidED can support educators and institutions during, throughout, and after the financial aid application process for students.

  • Educators and Institutions will be able to use DecidED for relevant, accurate financial aid guidance, advising, and tools so that they can navigate the “next normal” as education systems re-invent themselves. 
  • Administrators and Advocates can use DecidED for training, research, stories, and data that can inform reform as educators reconsider education priorities in light of lessons learned this year. We also share relevant, timely information and resources such as the NACAC Enrollment Deposit Fee Waiver and SwiftStudent for appeals.

DecidED helps students complete financial aid transactional steps and make a holistic college enrollment decision. 

  • Students use DecidED during the financial aid application process to:
    • Receive FAFSA/CA Dream Act submission reminders and instructions;
    • Make highly informed enrollment decisions grounded in an accurate and complete understanding of college costs; 
    • Compare true apples-to-apples affordability levels, quality, and fit across multiple college options; 
    • Consider how graduation rate and future salaries outcomes might influence their enrollment decision; 
    • Have productive conversations about the tradeoffs of college options with advisors and family; and 
    • Create a data-driven financial plan to responsibly pay for their college years. 
  • Students use DecidED once in college to:
    • Receive FAFSA/CA Dream Act renewal reminders and instructions for 2nd+ year of college; and
    • Continue to make highly informed decisions related to their financial plan to responsibly pay for their remaining college years.

Using our cutting edge-technology, DecidED clarifies the difference between gift aid (what students don’t have to pay back such as grants and scholarships) and self-help (what students have to pay back or earn such as loans and work study), and makes clear what the costs of attendance are. Only with all of these pieces can students and families fully understand 1) what college will cost, 2) how much outside aid they will get to go there, and 3) what is left for the family to cover.  By helping students make affordability-informed enrollment decisions, we expect that will increase the chance of students obtaining a bachelor’s degree, within their expected time to completion, with a sustainable amount of debt.

college advisor works with student in front of a blackboard on a laptop

Partner with Moneythink to scale success

Whether you are a high school counselor, a school administrator, a district director, an education advocate, or a college access program lead, we want to help you scale your success. 

Here are the different ways you can engage with Moneythink to enhance your services and extend your impact.

  • Sign up for a DecidED Demo this summer and learn how the tool can be used by you and your partners.
  • Sign up for a Moneythink Partnership Info Session this summer and find out how partnership with Moneythink can improve your student outcomes and increase your team’s capacity to advise and affirm.
  • Sign up for a Moneythink Financial Aid Training for the fall and let our content experts update your staff on financial aid policy, financial aid applications, and best practices in the field.
  • Sign up for the DecidED Pilot for the fall so that we can offer your organization the collaboration, data, tools, and resources to help your students succeed.
  • Sign up for a Moneythink API Info Session if you’d like to learn more about how our data, reporting, and API resources can compliment and improve your existing tools and reports.

DecidED comes at a critical time when K-12 systems are still waiting to understand how the coronavirus will impact school plans for the 2020-2021 Academic Year. Moneythink can support education leaders in designing a new normal for graduating high school seniors, incoming college freshmen and incoming college transfers that learns from old lessons and prevents more students from making ill-informed and unaffordable college decisions. 

Together, we can help our students not just survive, but thrive. Not just complete, but succeed. Our students can achieve #lessdebtmoredegrees, and at the same time, design a pathway towards an economically sustainable future for themselves, and their families.

About the authors:

Joshua Lachs serves as the CEO at Moneythink, a national ed-tech nonprofit that aims to bring college cost transparency to scale while helping all students have the opportunity to earn a college degree with little to no debt. 

Meredith Curry is a Senior Advisor at Moneythink. Meredith has served as the Founding Director of Operations at California College Guidance Initiative and the Executive Director at South Central Scholars.

As former first-gen college students, Josh and Meredith each know firsthand that the financial side of college can be daunting and are both inspired to ensure that students have access to the opportunities they deserve.